Project Co-Ordinator - Trivandrum/Calicut

Key responsibilities:

Project Planning & Coordination

Maintain and update the project visibility board, tracking project attributes, progress, risks, and resource utilization.

Coordinate project discovery sessions and support logistics for project meetings.

Track and monitor project milestones, deliverables, dependencies, and timelines.

Assist in planning, scheduling, and resource prioritization.

Documentation & Governance

Create, edit, and maintain standard project documentation.

Document meeting minutes, decisions, risks, and action items.

Ensure proper documentation of project changes and updates.

Client & Maintenance Management

Manage monthly and annual maintenance tasks across assigned projects.

Coordinate and track client enhancement requests and service tickets.

Ensure timely response and closure of client queries and task requests.

Support small enhancement projects with limited scope as assigned.

Operational Support

Assist department leadership with administrative project activities.

Monitor task assignments and follow up for timely completion.

Identify potential risks, delays, or resource conflicts and escalate appropriately.

AI & Process Optimization

Stay updated with the latest AI tools and technologies that enhance project coordination and productivity.

Leverage AI-based tools for documentation, scheduling, reporting, tracking, and communication efficiency.

Suggest process improvements using emerging technologies.

Core Competencies

Strong task prioritization and time management skills.

Excellent written and oral communication skills.

High responsiveness to task requests and stakeholder communication.

Strong team collaboration and cross-functional coordination skills.

Ability to manage multiple concurrent projects.

Proactive problem-solving mindset.

Attention to detail and structured working style.

Professional, positive, and team-oriented attitude.