Reception, Administration and Accounts Assistant

Key responsibilities:

Front desk and guest relations
Welcome visitors and coordinate their registration and access with the relevant teams.
Answer incoming calls, respond to general enquiries, and direct calls and messages appropriately.
Keep the reception area welcoming and organised.

Administrative and executive support
Assist the CEO with scheduling, meetings, appointments, travel arrangements, and correspondence.
Prepare letters, reports, meeting materials, and other documents as required.
Manage incoming and outgoing mail, couriers, filing, and office records.
Help organise internal meetings, company events, and other administrative activities.

Office administration
Monitor office supplies, stationery, and pantry inventory, and arrange replenishment.
Coordinate with facility management, vendors, and service providers.
Support office upkeep and follow up on maintenance requests.
Assist HR and Admin with attendance records, leave updates, and routine staff coordination.

Accounts assistance
Prepare and maintain invoices, payment requests, receipts, and supporting documents.
Record and track office expenses, vendor invoices, and payment status.
Manage petty cash, maintain transaction logs, and prepare reconciliations.
Follow up on routine billing and payment matters with clients and vendors, as directed by the accounts team.
Organise financial records and provide information needed for accounts reviews and reporting.

Confidentiality and professionalism
Handle employee, client, and financial information with strict confidentiality.
Maintain a professional manner in all in-person, telephone, and written communication.