Reception and Admin Officer

Job ID: ADM-DXB-2229

Department: Management
Job Type: Permanent
Location: Dubai

Job Details

We are looking for a highly organized and professional Reception and Admin Officer to manage front desk operations and support office administration. The role includes assisting the CEO, coordinating daily office activities, and ensuring smooth functioning of administrative processes. The ideal candidate will be detail oriented, proactive, and capable of handling multiple responsibilities efficiently.

Key responsibilities:

Front desk and guest relations
Greet and assist visitors in a courteous and professional manner.
Manage visitor registration, access, and coordination with internal teams.
Handle all incoming calls and route them appropriately.
Maintain a welcoming, clean, and organized reception area.

Administrative support
Assist the CEO with scheduling, meetings, appointments, and travel arrangements.
Prepare correspondence, memos, letters, reports, and documentation as required.
Handle incoming and outgoing mail, courier services, and office communication.
Maintain accurate filing systems, documentation, and office records.

Office administration
Monitor and maintain office supplies, stationery, and pantry inventory.
Coordinate with facility management, vendors, and service providers.
Oversee general office upkeep to ensure a smooth and organized work environment.
Manage office petty cash, maintain logs, and ensure timely reconciliation.
Support HR and Admin with leave monitoring, attendance updates, and basic staff coordination.
Assist in organising company events, internal meetings, and administrative activities.

Confidentiality and professionalism
Handle sensitive information and documents with strict confidentiality.
Maintain a professional appearance, communication style, and work ethic at all times.

Requirements (Qualifications/Experience/Competencies)

Bachelor’s degree in any discipline.
Minimum 3 years of experience as a receptionist, admin officer, secretary, or similar role.
Strong verbal and written communication skills.
Excellent organizational and time management abilities.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Experience handling petty cash and basic office bookkeeping is an advantage.
Ability to multitask and work efficiently under pressure.
Professional demeanor, customer service skills, and a positive attitude.
Must be currently residing in the UAE.